Project Plan Definition
A Project Plan template is included in a separate file from this description.
The Project Plan formalizes the following:
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Agreement between the Executive Sponsor and Project Manager Project purpose Business and project goals and objectives Scope and expectations Roles and responsibilities Assumptions and constraints Quality Management approachProject Management approach Ground rules for the project
Each Project Plan component is essentially a work product resulting from subtasks in the Make Plan Project Management task, but can be revised during other project management activities. It is important to document all parameters that will have an impact on the project, its planning and execution.
Purpose ofthe Plan State the purpose of the Project Plan. Indicate in a short statement that the Plan will provide a definition of the project, including the business goals and objectives. In addition, state that the Plan is an contract between the Project Manager, Executive Sponsor, Project Team and other management of the enterprise associated with and/or affected by the project. Background Informationabout the Project Describe the project history. Include information such as previous initiatives, business environment changes (may be related to competition, regulation, resource availability), and the impetus and rationale for the project. Describe, in essence, how the project came about. Project Approach Explain how the various behavioral and team management techniques, methodology and taskstructure will be utilized most effectively to meet the requirements and objectives of the project. State which development path was chosen to complete the project and the reason for the selection. Identify the “character” of the project (standard, pathfinder, demonstration, etc.).
Goals and Objectives Business Goals and Objectives
Goals and Objectives are defined as follows: Goal: A goal isan aspiration of the company that states a direction in which the company will focus its efforts in support of its mission. Objective: Objectives are short-term targets (typically 12-24 months or less) of defined, measurable achievement. In the Business Goals and Objectives section, identify the corporate goals and objectives that the project intends to support, as well as how they are measured.Some typical business objectives are:
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Decrease costs, errors, reworks by a specific percentage Decrease processing or turnaround times by a specific percentage Increase productivity or capacity by a specific percentage Eliminate backlogs by a specific percentage Increase market share by a specific percentage Reduce risk by a specific percentage Comply with regulatory requirements(avoid fines or penalties) Provide better access to data needed for decision making within a specific time limit
Project Goals and Objectives
State the goals and objectives expected to be achieved as a result of implementing the project, and describe how meeting them will support the corporate objectives and goals. Set project objectives by establishing why the project has been commissioned andwhat it is expected to achieve for the enterprise. Identify the specific results to be realized and the benefits to be achieved. Be certain to establish the time frame in which the objectives are expected to be met. Define a visible method to monitor and measure progress in meeting the objectives.
A clear and concise definition of scope is key to the success of any project. Scopeshould describe from a quantitative perspective what is to be accomplished. Its purpose is to aid in establishing realistic work plans, budgets, schedules, and expectations. Should identified work arise that falls outside the defined scope, the Project Manager must either deem the work out of scope and defer it, or expand the scope of the project to include the work. The latter choice would result...
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