PROJECT REQUIREMENTS DOCUMENT
Project Name: South Carolina Statewide VINE/SAVIN
Department: Professional Services
Project Manager: Adam Highley
Date: April 25, 2008
PURPOSE OF THE DOCUMENT 1
PROJECT OBJECTIVE 1
PROJECT SCOPE 1
CONSTRAINTS AND RISKS 2
MAJOR PROJECTMILESTONES 2
PROJECT ROLES AND RESPONSIBILITIES 3
Agency List 11
DOCUMENT REVISION HISTORY 13
APPROVAL SIGNATURES 13
ISSUES REQUIRING FURTHER DISCUSSION 14
PURPOSE OF THE DOCUMENT
In order to meet the needs and expectations of the state of South Carolina, it is imperative that the Appriss project team has a clear and defined set of businessrequirements to follow. The purpose of this document is to outline and prioritize the functional and non-functional requirements for the South Carolina statewide VINE/SAVIN implementation.
Implement the VINE system statewide in South Carolina to provide victims immediate access to offender information and the ability to be notified when an offender’s custody status haschanged.
To achieve the project objective, Appriss Inc. will implement the VINE/SAVIN system as described in this section.
For each of the 59 South Carolina agencies (including SCDPPP), offender data will be analyzed, mapped, and interfaced to the Appriss Notification Center database in Louisville, KY and made ready for inbound calls, internet queries, and outbound victimnotifications. The specific South Carolina agencies involved are listed in the Agency List section of this document. Please note that third party vendor costs associated with developing the initial interface are the responsibility of Appriss.
This project will provide crime victims a toll-free number with the capability to search for an offender and obtain the offender’s current status. Thecaller can also register for notification of offender status changes. Live operator support will also be made available on a 24 / 7 basis in English and Spanish. Callers requiring assistance can simply press ‘0’ to be connected with a specially trained individual who will guide them through the information retrieval and registration process.
Additionally, the project includes VINELink, aweb-based internet application that gives the crime victim the capability to search on-line for an offender and obtain the offender’s current status. The victim can also register on-line for notification of offender status changes.
Included in this project is the activation of VINEWatch, a secure web-based tool that allows the agency to register victims for notification. This site also providesstatistics and audit reports on all notification calls that the system processes. Every contact to a victim made by the VINE system is logged to provide assurance of the system’s performance.
Outbound notifications to registered victims will occur on status changes of an offender. Notifications can occur via e-mail, telephone (TTY/TDD) or letter.
• All necessary data elements required for VINE will be available to ensure timely completion of milestones/deliverables.
• Appropriate agency staff will be available for defining, testing, and verification efforts.
CONSTRAINTS AND RISKS
Potential constraints and risks to the successful completion of the South Carolina State VINE/SAVIN Project include the following:• Booking systems at all of the agencies have not been identified. Questionnaires are sent to every agency after the kickoff meeting to request this information from each agency. The assessment of the booking systems is a prerequisite to begin the interface work for VINE development. These will be coordinated with Stephanie Cassavaugh the Program Manager for South Carolina.